How do newly admitted students register at our university?

The registration dates, locations, and required documents for students placed in our university by ÖSYM are available in the ÖSYM Guide and on our website.

What documents are required and which department should I apply to in order to take the Special Talent Exam?

You can apply online with your YKS-TYT score printout and a photocopy of your Identity Card.

How do I get a Student ID Card?

ID cards are given to students who register via YKS, Lateral Transfer, Vertical Transfer, Additional Placement, International Quota, etc., after registration. These IDs are valid as long as the student is enrolled in the program.

What should be done in case the ID card is lost or stolen?

You need to apply to the Department of Student Affairs (T Block, ground floor).

 I forgot my password, what should I do?

1. You can try again by changing your password via UBIS in accordance with the specified rules and without using personal information such as your name, surname, or date of birth. (Under account settings). If the problem persists, you can call our school and get help from IT Technical Support via extension 44 1 44.
2. You can get a new password by applying in person to the Department of Student Affairs.

What information can I access and what can I do with the Student Information System?

You can track your grades, attendance and absences, exam schedules, and various announcements. At the beginning of the semesters, you can renew your registration and print your course enrollment form.

What should I do when there is a change or correction in my personal information?

If there is a change or correction in your name, surname, or identity information (Mother's name, Father's name, Date of Birth, Place of Birth, Marital Status, etc.) while studying, you must apply to the Department of Student Affairs with a petition, attaching your new identity card and an approved copy of the court decision with the finalized annotation. If a new ID card is requested as a result of the change, it should be stated in the petition. The old student ID card must be handed in to receive the new student ID card.

What is course exemption? How do I apply?

Associate/undergraduate students can request an exemption for courses they have successfully completed at a higher education institution they previously attended. They must submit the exemption petition along with the approved documents that will be the basis for the exemption (transcript, course contents) to the Dean's Office of the Faculty/Directorate of the School/Vocational School they are affiliated with during the first week of the academic year. The exemption request is decided by the relevant executive board, taking into account the course content, credit, and passing grade. Exemption requests not made within the specified time are not evaluated. You cannot request an exemption again for a course whose exemption has been rejected once. For exemption requests for courses taken at universities abroad, primarily an Apostille-approved transcript and its notarized, sworn Turkish translation must be submitted to the Department of Student Affairs.

Is attendance mandatory at Istanbul Aydın University?

Students are obliged to attend 70% of theoretical courses and at least 80% of applied and laboratory courses starting from the beginning of the academic year. The absenteeism status of the students is monitored by the relevant instructor and entered into the system. Students can track their absenteeism status on the system. If the absenteeism rate exceeds 30% in theoretical courses and 20% in applied and laboratory courses, the student is automatically given an NA grade and cannot take the end-of-semester exams.

In order for students in Foreign Language preparatory education to be considered successful across all evaluations, they must attend 80% of the classes. Students who have not attended 80% of the classes are considered unsuccessful.

How is the Course Registration process done?

Students are fully responsible for enrolling in courses and renewing their registration, and they are obliged to complete these procedures themselves. Before the start of each semester, the student selects the courses they will take under the supervision of their academic advisor within the periods specified in the academic calendar, gets the selected courses approved by their advisor, and submits the approved course registration form to their Advisor.

Do the failed courses from the lower grade have to be taken first during registration renewal?

During registration renewal, courses that have been failed, failed due to absenteeism, and never taken from lower grades must be taken first. The system automatically adds only the courses you failed or were absent from; the student selects the courses to be taken for the first time and gets them approved by their advisor.

Does a student who does not renew their registration for a semester continue to hold student rights in the following semester?

Students who do not renew their registration cannot attend classes in that semester and cannot benefit from student rights. In the following semester, if they renew their registration, their student rights will resume. The semester in which registration renewal and course registration are not completed is included in the total period of study.

How is the GPA calculated?

It is calculated by multiplying the credit/ECTS of each course the student has registered for up to that day, including the semester they have just completed, by the coefficient of the course's letter grade, adding these values together, and dividing the sum by the total credits/ECTS of all courses taken. Grades from AA to FF are taken into account in the calculation of both semester and general grade point averages. In calculating the general grade point average, the last letter grade obtained from repeated courses is used.

What does a prerequisite course mean? Are there prerequisite courses in my Department/Program?     How can we find out?

In our university, in order to take certain courses, it is necessary to have previously succeeded in related courses (by achieving a designated letter grade); such courses are called prerequisite courses. You can see what the prerequisite courses are for your registered program in the Department/Program curriculum.

Can those with letter grades AA, BA, BB, CB, and CC also take the make-up exam?

No. Only those with letter grades FF, FD, DD, and DC can take the make-up exam.

I couldn't take the final exam for a course, can I take the make-up exam for this course?

You can take the make-up exam as long as you didn't fail the course due to absenteeism.

My make-up exam grade is lower than my final grade. Which one will be taken into account when assigning the letter grade?

The most recently received grade is always valid. For this reason, when calculating the letter grade of students who take the make-up exam, the make-up grade is taken into account, not the final grade.

Is there an Erasmus Student Exchange Program?

Yes, within the scope of the Erasmus Exchange Program, students from many European countries come to Istanbul Aydın University every year, and students are sent out to institutions with which our university has agreements.

How are military service postponement procedures done?

Military Service Procedures for newly registered students who are of military draft age and students who have registered before but have just reached draft age will be carried out by the Military Recruiting Offices via YÖKSİS. EK-C2 documents are not sent to the Military Recruiting Offices; however, in necessary situations, if the student requests it, an EK-C document is issued and provided by the Department of Student Affairs.

How do you become an Honor and High Honor Student at the associate/undergraduate level?

(1) Among students who have taken a normal course load of at least 60 ECTS, those who have a general grade point average between 3.50-4.00 at the end of an academic year and do not have NA, I, FF, FD, E, W, or F grades are considered high honor students. Students who have a general grade point average between 3.00-3.49 at the end of an academic year and do not have NA, I, FF, FD, E, W, or F grades are considered honor students, and they are awarded an honor or high honor certificate. (2) Students who complete their registered department/program with a GPA of 3.00-3.49 graduate as honor students, and those with a GPA of 3.50 or higher graduate as high honor students. This status is stated on their diplomas.

How do you freeze registration (suspend studies)?

If you need to suspend your education for a while due to an excuse (health, economic, family, military service, etc.), you must apply to the relevant Faculty Dean's Offices/Schools/Vocational School Directorates with a petition and attached supporting documents. Registration can be frozen for one or two semesters by the decision of the academic unit's executive board. However, the total registration freeze period cannot exceed two semesters in associate degree programs and four semesters in undergraduate programs. These periods are not counted towards your maximum period of study.

Students whose registrations are frozen cannot participate in educational activities and cannot take the midterm and end-of-semester exams during that period. Requests to freeze registration must be made at the beginning of the semester and before the course registration period ends. After these periods have passed, an application can only be made in extraordinary situations such as health problems, military service, disasters, and the like. For this reason, it is necessary to obtain a health report from healthcare institutions for such applications, and the duration of this report must cover the mandatory attendance period of the semester to be frozen. Situations like military service, disasters, etc., must also be strictly documented.

How can I find out if my Undergraduate/Associate Degree Diploma is ready?

You can find out by contacting [email protected].

My diploma hasn't been prepared yet, what should I do to get a temporary graduation certificate? 

Students entitled to graduate who apply to the Department of Student Affairs may be given a "Temporary Graduation Certificate" until their diplomas are prepared, or the certificate can be obtained via the e-Devlet (e-Government) application.

What are the required documents to receive my diploma? 

The Temporary Graduation Certificate/Student ID card must be handed over to the Department of Student Affairs to receive the diploma. If someone else will receive the diploma on your behalf, an original notarized power of attorney is required. If the diploma holder is abroad, the power of attorney must be obtained from the Consulates of the Republic of Türkiye. The diploma of a deceased person is given to their legal heirs upon request.

What should be done in case the diploma document is lost or damaged? 

You must apply to the Rectorate of our University with a Diploma Loss Application petition. A duplicate is issued according to the provisions regarding the issuance of the original document, and the phrase "Second Copy" ("Duplicate") is printed on it.

What is a double major/minor program and how do I apply? 

Students studying at Istanbul Aydın University can receive double major or minor education in another field. Double major/minor conditions are detailed in the Regulation on Transfer Between Associate and Undergraduate Degree Programs, Double Major, Minor, and Inter-Institutional Credit Transfer in Higher Education Institutions, as well as in the educational regulation of our University.  

How is the Foreign Language Course Exemption Exam conducted? 

For students placed in our programs where the language of instruction is Turkish, the location and time of the Foreign Language Course Exemption Exam are announced to the students by the Directorate of the School of Foreign Languages. Students who score at least 70 out of 100 in this exam are exempt from the common compulsory foreign language course, and the grades obtained are converted into letter grades according to the "Istanbul Aydın University Associate and Undergraduate Education and Examination Regulation" and factored into the grade point average.